We are no longer accepting applications for this role as of  August 18, 2024. We are currently reviewing all submissions. No phone calls please. 

Executive Assistant

About Music Will

Music Will runs the largest nonprofit music education program in the U.S. public school system. We transform lives by transforming music education.

Using genres including rock, pop, Latin, and hip hop, our program empowers teachers to build music programs as diverse as the kids they serve. As a result, students see themselves reflected in their classes, which strengthens their connection to their school, their peers, and their community. Music Will also donates necessary instruments and curriculum, meeting a key need of many school music programs.

Since 2002, Music Will has served more than 1,700,000 students in more than 6,000 schools in over 1,000 cities and communities across 50 states with highly inclusive and culturally responsive music education. Today, approximately 650,000 kids currently participate in Music Will programs.

Summary of the Opportunity

We are seeking a highly organized and dynamic Executive Assistant to support two senior leaders: the CEO and the Founder & Chief Vision Officer (F&CVO). This individual will support both leaders with their internal and external work at the organization. The Executive Assistant will bring a deep level of organizational skill and efficiency as well as a warm and engaging approach with people internal and external to Music Will.

Responsibilities

• Represent the organization in a professional and friendly manner to key constituents as you provide comprehensive administrative support to two senior executives,
• Learn and understand the key priorities of the CEO and F&CVO while managing their calendars and scheduling meetings in order to maximize how their time is allocated.
• Coordinate travel arrangements and submit expense reports.
• Participate in leadership team, board, and external meetings to capture notes and next steps and ensure that follow-up takes place in a timely manner.
• Work closely with the fundraising team, the CEO, and the F&CVO to pull regular reports and information from Salesforce, track deadlines and tasks, and enter key information from meetings in follow-up.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and coordinate meetings, events, and conferences.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and initiatives as needed.

Skills, Experiences, and Qualifications

About You

Strong candidates will bring a diverse set of skills, characteristics, and experiences – both professional and lived. At Music Will, we strive to mitigate inherent biases that influence hiring practices by focusing on a holistic view of potential candidates and understanding that no single candidate will offer every desired skill and characteristic.

The following offers an aspirational view of the ideal candidate profile; we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

Problem Solver

Ability to be resourceful and thoughtful in finding creative ways to meet organizational needs. Able to be flexible and adaptable to changing priorities as conditions require.

Logistics Minded

Thrives on creating order. Able to organize processes and keep details from falling through the cracks at all times. Ability to handle multiple tasks and competing deadlines in a fast-paced environment; can prioritize effectively and is extremely organized, detail-oriented and efficient.

Proactive

Identifies opportunities to make improvements and seizes them; creates, maintains and evolves systems that work as needed, both for consistent management of support and to adapt as the organization grows.

Digitally Savvy

Comfortable in an online environment and “tech forward,” with an aptitude for working with digital systems and applications to build effective community engagement opportunities and processes. Constantly up to date and an early adopter on relevant new technologies, online platforms, software and best practices.

Effective and Thoughtful Communicator

Excellent written, verbal, and overall communication skills. Takes pride in proactively ensuring consistency, accuracy, and timeliness of messaging to keep others adequately informed; exhibits good listening and comprehension; Demonstrates thoughtfulness in electing and using appropriate methods and frequency for sharing out work, progress, changes, concerns, thoughts and ideas with the widest audience possible (as applicable internally and externally).

Required Skills & Experiences

• At least 4-7 years of experience as an executive assistant or in a relevant administrative role.
• Highly organized with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong interpersonal skills and the ability to build and maintain relationships.
• Ability to work independently and as part of a team.
• Experience successfully utilizing customer relationship management (CRM) systems
• Proficiency with Microsoft Office applications (Word, Excel), Google Workspace, and using social media platforms.
• Proficiency with budgeting and project management software solutions and applications (e.g. Asana, Slack, Monday, Wrike, etc.).
• Passion for music and commitment to the mission of the organization.

Preferred Skills & Experiences

• Experience utilizing Salesforce is highly preferred
• Being a music maker is a plus

Compensation and Benefits

Salary range for this position is $76,183 – $89,627 per year. Music Will is committed to its team and strives to offer employees a competitive compensation package that reflects the organization’s values, culture, and mission. Salary is in accordance with Music Will’s competitive compensation and career path plan, and the organization’s array of benefits include medical coverage (health, dental, vision) with significant employer contributions, short and long-term disability, life insurance, matching 403(b) plan and pre-tax spending accounts (FSA, commuter). Perks include generous discretionary time off policy, flexible work arrangements and professional development.

Application Process

We are no longer accepting applications for this role as of  August 18, 2024. We are currently reviewing all submissions. No phone calls please. 

Location and Travel

This is a full-time position, based remotely. Moderate travel will be required, including annual org-wide events such as our Benefit each spring and our Modern Band Summit each summer, and staff retreat. Additionally, attendance at select fundraising events and a maximum of two in-person board meetings may be required.

Working at Music Will – Our Workplace Values

1. We are committed to kids and teachers and passionate about the power of music to impact their lives.
2. We are one team, with one mission, and one groove, and together we make good things happen.
3. We are creative, entrepreneurial, positive, and playful.
4. We are inspirational.
5. We are accountable.
6. We are respectful.
7. We support personal and professional growth.
8. We work to lead the field – thoughtfully, strategically and with urgency.

Music Will is committed to recruiting and maintaining a diverse staff; individuals from all backgrounds are encouraged to apply. We promote equity, diversity and inclusion in order to create a healthy and safe workspace as we work together to foster success for future generations. We do not discriminate on the basis of race, color, ethnicity, religion, gender, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parenthood, or any other basis prohibited by applicable law.

EOE

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